What LLCR Does: The Complete Compliance Platform for UK Landlords and Letting Agents

Why compliance software is no longer optional

Since 1 May 2026, Section 21 "no fault" evictions have been abolished in England. Every private residential tenancy is now a periodic tenancy under the Renters' Rights Act 2025, and every possession claim runs through Section 8, where the landlord must prove statutory grounds.

At the same time, the civil penalty framework has expanded. Under the GOV.UK civil penalties guidance, local authorities can impose penalties of up to £7,000 for breaches of relevant landlord duties and up to £40,000 for offences where prosecution is also an option. Local authorities have increasing powers to enforce, and the forthcoming PRS Database will give them a direct view of which landlords are registered and which are not.

In this regulatory environment, tracking compliance in a spreadsheet or a folder of emails is no longer a reliable approach. Landlords need a structured system that covers every obligation, tracks every deadline, and produces evidence when challenged. That is what LLCR is designed to do.

What LLCR covers

LLCR tracks the compliance obligations that apply to private residential landlords in England. The platform covers certificates, statutory checks, deposit protection, the new duties introduced by the Renters' Rights Act 2025, rent payments, and formal notices.

Certificates tracked: Gas Safety (CP12), EICR, EPC, AST, Fire Risk Assessment, HMO Licence, Buildings Insurance, Landlord Liability Insurance, Legionella Risk Assessment, PAT Testing, and Asbestos Survey. Expiry dates are calculated automatically for key certificate types. Status badges update in real time: Valid, Expiring Soon, or Expired.

Statutory checks: Smoke alarm compliance, carbon monoxide alarm compliance, How to Rent guide provision, and Right to Rent checks. Each check records the date, supporting evidence, and proof of provision or service.

Deposit protection: LLCR tracks whether a deposit has been taken, the amount, the protection scheme, dates, the scheme reference number, and whether prescribed information has been served. An unprotected deposit or missing prescribed information triggers an alert and caps the property's compliance score.

Renters' Rights Act Information Sheet: LLCR provides a dedicated workflow for tracking proof of service of the official GOV.UK Information Sheet, which landlords with existing written tenancies were required to give to every named tenant by 31 May 2026. The platform records the date, method, recipient, and uploads proof. This is a purpose-built feature for the RRA 2025, not a generic document upload.

Rent tracking: LLCR includes a per-property rent ledger where landlords record tenancy details and mark rent received. The system tracks overdue payments and calculates whether the arrears position meets the statutory thresholds for Section 8 possession grounds. More on this below.

Notices: Form 3A (Section 8 possession notice) and Form 4A (Section 13 rent increase notice) can be built inside the platform using guided workflows that pre-fill from the property and landlord data already stored in LLCR. On Pro, completed notices are saved into the compliance record with full audit trail and proof of service tracking.

How landlords use LLCR day to day

LLCR is designed to be the platform a landlord opens regularly to check compliance status, not just a system that sits in the background until something goes wrong.

Portfolio dashboard. The dashboard shows the portfolio compliance score, status cards for compliant, action required, and breach properties, a legal risk overview showing fine exposure, and a list of upcoming expiries with days remaining. A landlord with five properties and dozens of compliance obligations can see what needs attention in a single view.

Compliance scoring. On Pro, LLCR calculates a weighted compliance score for each property and the portfolio overall. Required certificates carry more weight than optional ones. Evidence of service adds to the score. Any breach, such as an expired Gas Safety certificate or an unprotected deposit, automatically caps the score at 50. Scores are colour-banded into red, amber, and green across the portfolio.

The score reflects whether a landlord can prove compliance, not just whether a certificate exists. A valid Gas Safety certificate with no record of service to the tenant scores lower than the same certificate with dated proof of delivery. This distinction matters because, in a dispute, a tribunal or local authority will ask not only whether the certificate was obtained but whether it was provided to the tenant.

Reminders. LLCR sends email reminders at 30 days and 7 days before a certificate expires, and again when a breach occurs. On Pro, Telegram notifications deliver the same alerts instantly via mobile. A weekly compliance digest is sent when outstanding issues exist.

Calendar sync. Landlords can download an .ics file or subscribe to a live calendar URL that adds every compliance and mortgage expiry date to Apple Calendar, Google Calendar, or Outlook.

Find Contractor. When a certificate is expiring, LLCR includes a contractor search by trade type (Gas Safe engineer, electrician, EPC assessor, fire risk assessor, builder, plumber) and postcode. Results come from Google Maps with ratings, phone numbers, and website links. Starter includes 10 searches per month. Pro includes unlimited searches.

Regulatory updates. LLCR surfaces UK landlord law changes inside the platform, sorted by urgency, with effective dates and links to official sources. When legislation changes, the information appears in the same system where compliance is tracked, rather than in a separate newsletter or blog.

Ava, the AI compliance assistant. Ava is a portfolio-aware AI assistant built into the platform. She understands the landlord's properties, scores, deadlines, and compliance gaps. A landlord can ask which certificates are expiring soon, what the penalty is for a specific breach, or how to improve their compliance score, and Ava answers with information specific to their portfolio. Ava is available on every plan: 50 messages per month on Starter, unlimited on Pro.

Rent tracking and Section 8 readiness

Rent tracking in LLCR is not an accounting tool. It is a compliance feature designed to connect payment records to possession readiness.

Each property has a rent ledger where the landlord records tenancy details and marks rent as received. The platform calculates whether any payments are overdue and, when arrears exist, whether the position meets the legal thresholds for the most commonly used rent arrears grounds under Section 8 of the Housing Act 1988.

The Section 8 legal readiness card shows the status for Ground 8 (the mandatory ground, which under the Renters' Rights Act 2025 now requires at least three months' arrears at both the date of notice and the date of hearing for monthly tenancies), Ground 10 (discretionary, for any arrears), and Ground 11 (discretionary, for persistent late payment, defined as three or more late payments in 12 months). The card updates automatically from the rent ledger data.

On Pro, landlords can export a Court-Ready Rent Ledger PDF: a timestamped payment history formatted for possession proceedings or mediation. This export sits alongside the Compliance Defence Pack, giving landlords a single system for both compliance evidence and rent arrears documentation.

Notice builders

LLCR includes guided notice builders for two of the most important landlord forms under the current legislation.

Form 3A: Section 8 possession notice. The builder walks the landlord through selecting the correct grounds, entering the required details, and generating a notice in the prescribed format. Property and landlord details are pre-filled from the data already stored in LLCR.

Form 4A: Section 13 rent increase notice. The builder handles the minimum notice period calculation, the new rent figure, and the effective date. The notice is generated in the prescribed format with the required fields completed.

On Pro, completed notices are saved into the compliance record and locked into the audit trail. Proof of service can be recorded against each notice, with the same workflow used for certificates: date served, method, recipient, and uploaded evidence.

This means notices are not orphaned documents. They are part of the landlord's structured compliance history, traceable through the same audit trail and exportable in the same Defence Pack as every other record.

Smart Document Capture

When a landlord uploads a certificate (as a PDF, scanned document, or photograph), LLCR's Smart Document Capture reads the document and extracts key data automatically. For Gas Safety certificates, EICRs, EPCs, Fire Risk Assessments, and HMO licences, the system can extract issue dates, expiry dates, certificate numbers, and engineer or assessor details.

Extraction uses one of three methods depending on the document: manual entry, PDF text extraction, or AI vision. The landlord reviews and confirms every extracted field before it is saved. Nothing is auto-populated without confirmation.

What makes this different from a generic file upload is the provenance record. The activity log records which extraction method was used, which AI model processed the document (where applicable), the confidence score, and whether the landlord confirmed the data. In a dispute, this means the provenance of every data point is traceable, not just the fact that a file was uploaded.

Evidence, audit trails, and the Compliance Defence Pack

Every action taken in LLCR is logged in a timestamped activity trail. Certificate uploads, renewals, deletions, compliance check updates, deposit changes, rent entries, notice generation, and proof of service records are all recorded with full detail.

Tamper-evident audit trail. Every log entry is cryptographically fingerprinted using SHA-256 hash chaining. Each entry's hash incorporates the previous entry's hash, creating a chain where altering any historical record would break every subsequent hash. Once daily, a summary fingerprint (Merkle root) is anchored to the Bitcoin blockchain via OpenTimestamps. This means a landlord's compliance history can be independently verified against a public ledger without relying on LLCR itself.

Compliance Defence Pack. The Defence Pack is a one-click court-formatted PDF bundle. It includes a cover page, an indexed table of contents, an AI-generated executive summary, all certificates (including deleted records with reasons), statutory checks, deposit records, proof of service logs, a document register, notices, compliance score history, the full activity timeline with cryptographic hashes, a verification section (hash chain status, Merkle root, Bitcoin anchors), and appendices containing the actual uploaded PDFs and images.

This is available on all plans. On Pro, files from the Document Vault are also appended.

The Defence Pack is designed for the moment a landlord needs to produce evidence at short notice, whether for a local authority enquiry, a solicitor preparing a possession claim, a tribunal hearing, or a deposit adjudication. Instead of assembling records from emails, folders, and paper files, the landlord exports once and produces a structured, indexed, cryptographically verified evidence bundle.

Property Summary PDF. For situations that do not require the full Defence Pack, LLCR also generates a lighter Property Summary PDF with the key compliance data and verification statement.

For letting agents and portfolio managers

LLCR is not limited to individual self-managing landlords. The Agency plan is designed for letting agents, property managers, and landlords with larger portfolios who need team access and operational scale.

The Agency plan includes everything in Pro, plus team member invitations with role-based permissions. An agency owner can invite team members with either invite-only or full-access permissions, controlling who can view, edit, or manage compliance records across the portfolio. Custom onboarding sessions, bulk property import, and dedicated account support are included.

For letting agents, LLCR serves as the compliance evidence layer alongside existing property management and accounting tools. An agent might use Arthur Online or a similar platform for tenant communication, maintenance workflows, and rent collection, while using LLCR to maintain the structured compliance record for every managed property. The two systems solve different problems and work alongside each other without conflict.

Plans and pricing

LLCR offers three plans. All begin with a 14-day free trial with full platform access. No payment card is required at signup.

Starter (£19 per month or £199 per year, founding price). Up to 5 properties. Includes the compliance dashboard, certificate tracking, email reminders, regulatory updates, the Compliance Defence Pack, rent tracking, Ava (50 messages per month), and Find Contractor (10 searches per month).

Pro (£39 per month or £349 per year, founding price). Up to 20 properties. Includes everything in Starter, plus compliance scoring, the Document Vault, Telegram alerts, the action board, the Section 8 Notice Builder (Form 3A), the Rent Increase Notice Builder (Form 4A), the Court-Ready Rent Ledger PDF, Ava (unlimited), Find Contractor (unlimited), and priority support.

Agency (custom pricing). 20 or more properties. Includes everything in Pro, plus team member invitations with role-based access, custom onboarding, bulk property import, and dedicated account support.

Founding member pricing is available for the first 100 landlords. Current rates are locked in for 12 months. There are no per-property fees on any plan.

How LLCR fits alongside other landlord tools

LLCR is a compliance platform. It is not a rent collection app, a full accounting system, or a maintenance management tool.

A landlord might use Hammock for Making Tax Digital, Landlord Vision for accounts and portfolio management, Arthur Online for agency-style operations, or August for a modern all-in-one experience. LLCR sits alongside any of these as the dedicated compliance evidence layer.

There is no conflict between these tools because they solve different problems. The accounting tool handles money. The property management tool handles operations. LLCR handles the compliance record: which certificates are valid, which have been served, which are expiring, what evidence exists, and whether the landlord can prove compliance if challenged.

For landlords whose primary concern is knowing exactly where they stand on compliance, and being able to prove it, LLCR is designed to be the single system that answers that question across every property in the portfolio.

LLCR tracks every certificate, deadline, and compliance obligation across your portfolio. Check your compliance score for free, or start your 14-day free trial.